Mission

The City Controller's Department consists of Accounts Payable, Payroll, Internal Audit, Forecasting, Purchasing and General Accounting Divisions. The mission of the City Controller's Department is to provide efficient and professional services of the highest quality to all City departments, employees, and members of the general public. 

Core Services

• Administration
• Financial Reporting
• Payroll
• Accounts Payable Processing
• General  Accounting
• Purchasing
• Internal Audit

Department Goal

In order to ensure a financially secure and effective City government, the mission of the City Controller's Department is to provide sound fiscal analysis, support services, and reporting in an accurate, timely, cost-effective, and professional manner to the City officials, departments, residents, and businesses. 

Organization

The City Controller’s Office has six divisions: Administration, General Accounting and Reporting, Accounts Payable, Purchasing, Payroll, and Internal Audit.

Services

Financial Reporting

• Provides financial data on a continuous basis to:
  • City-wide Independent Auditors
  • IRS
  • Los Angeles County
  • State Controller’s Office
  • Bonds
  • Grant Agencies, including MTA, Federal and State Granting agencies
• Provides monthly Financial Reports.
• Prepares and monitors cash flow trend.
• Monitors Revenues and Expenditures trends.
• Provides financial information to departments to monitor their expenditures. 

Payroll Services

• Processes bi-weekly / semimonthly payroll for:
  
  • City Council and Elected Officials
  • City employees
• Reconciles and pays taxes and deductions
• Reconciles and monitors employees retirement contributions. Provides tax returns to IRS for city employees, council members, commissioners, & youths

Accounts Payable

• Processes checks requested by departments
• Prepares and sends tax returns (Form 1099) to all vendors and landlords each year.
• Maintains database for all the City’s vendors.
• Reports to IRS using prescribed formats.

General Accounting and Investment

• Reconciles City’s bank accounts each month.
• Reconciles the City’s bonds accounts.
• Posts necessary Journal Entries.
• Reconciles all general ledger accounts. 
• Research of past accounting errors for rectification. 
• Coordination of wires and Bond Payments.
• Provides data to departments to process Grant reimbursements to the City

Audit Representation & Internal Audit

• Reviews financial data to ensure accuracy on a continuous basis.
• Represents the City with the numerous yearly audits performed by:
  
  •  State Auditor Department Auditors
  • State Controller’s Auditors
  • Department of Finance Auditors
  • LA County Auditors
  • Worker's Compensation Auditors
  • Independent City-wide Auditors
  • MTA Auditors
  • Air Quality Management Financial Auditors
  • Various Federal and State Granting Agencies.
• Corrective Action Plan Implementation
• Fraud Hotline Monitoring
• Performance of Internal Audits
• Grant Compliance Monitoring 
• Financial Reporting

Administration

• Labor Costing
• Revenue Forecasting 
• Litigation Support
• Cost Allocation Planning
• Agenda Item Review
• Staff Training City Wide
• Policy Preparation and Review
• Bond Issuance Assistance
• Budget Preparation Assistance
• Software Implementation
• Acts as valuable data support to departments and city management for yearly budget preparation.

Purchasing

• Review of Evidence for Sufficient competition when applicable. 
• Maintaining Compliance with City Purchasing Policies.
• Budget Monitoring.